Privacy Policy
DBI - The Danish Institute of Fire and Security processes personal data about you as a customer or visitor to our website in a secure and transparent manner.
1. Data Responsibility
The DBI - The Danish Institute of Fire and Security, as a leading technological service company, offers various services in many different areas and processes personal data in this context. In this privacy policy, you can read about how we handle your personal data when you are a customer, participate in events, visit our website, or contact us for other reasons.
DBI – The Danish Institute of Fire and Security Technology is the data controller for the processing of personal data that we carry out ourselves. For events with co-organisers, we inform you when you register who is responsible for the different uses of participant data and where you can read about the co-organiser’s processing. If we and a co-organiser are joint data controllers, we also make the main points of our respective responsibilities available to you.
Our legal information is as follows:
DBI - The Danish Institute of Fire and Security
Jernholmen 12
2650 Hvidovre
Denmark
Phone: +45 36 34 90 00
e-mail: dbi@dbigroup.dk
VAT: 65 19 68 16
2. Processing of Your Personal Data
2.1 Personal Data and Purpose
DBI - The Danish Institute of Fire and Security processes personal data only for specific and legitimate purposes. The type and amount of personal data will vary depending on the purpose. Please note that if we do not receive the desired information, there are certain services we cannot provide, as our delivery of, for example, education depends on receiving the necessary and sufficient information from you.
The DBI - The Danish Institute of Fire and Security does not use your personal data for actual profiling or automated decisions.
Below are the purposes for which we collect and process personal data through our website:
MARKETING AND NEWSLETTERS
If you subscribe to our English-language newsletter and consent to receive marketing from DBI, we process your name and email address, as well as any interests or preferences you choose to provide. We use this information to send you news, articles and information about our services, courses and events by email. Where covered by the consent you give, we may also use relevant information for digital advertising on Google and social media. Our legal basis for processing your personal data for these consent-based marketing purposes is Article 6(1)(a) of the GDPR. You can withdraw your consent at any time via the unsubscribe link in our emails or by contacting us at dbimarketing@dbigroup.dk.
MARKETING IN CONNECTION WITH EVENTS
For some events, you can choose whether to consent to receiving information and marketing material from DBI and/or a named co-organiser. For other events, consent to marketing is a condition of the registration offered. The information for each event explains which type of registration applies.
Consent is obtained through a separate, affirmative action. Before you consent, we inform you which organisations may contact you, through which channels and about which topics. If a co-organiser is to send you marketing, DBI may share the necessary contact details and a record of your consent with that co-organiser for this purpose. You may withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing carried out before you withdrew it.
EVENTS, NETWORK GROUPS, CLUBS, ETC.
When you are registered for or participate in an event, network group, club or similar activity, we process the information necessary to administer and facilitate your participation. This may include your name, place of employment, job title, address, phone number and email address, as well as other information relevant to the specific event. We receive the information from you or from the person, employer or organisation that registers you.
If you enter into the agreement to participate with DBI yourself, our legal basis is Article 6(1)(b) of the GDPR. If your employer or someone else registers you, our legal basis may, following an assessment of the circumstances, be our legitimate interest in administering your participation and holding the event, under Article 6(1)(f) of the GDPR.
EVENTS WITH CO-ORGANISERS
Some events are held together with one or more co-organisers. In connection with these events, DBI and the co-organisers may exchange the participant information necessary to administer registrations and hold the event. This may include your name, company, job title, email address and information about your registration and attendance. For each event, we inform you who the co-organisers are and which information we share with them.
The information is used, among other things, to administer participants, provide practical information and hold the event.
COURSES AND EDUCATION
We process your personal data to administer your registration, communicate with you about the course and deliver your course or training programme. Depending on the programme, this may include your name, place of employment, job title, address, phone number, email address, date of birth, previous education and information about your training programme. With your consent, we also process photographs of you.
We receive this information from you or from the person, employer or organisation that registers you. If you are personally a party to the agreement to participate, we process the necessary information under Article 6(1)(b) of the GDPR. If your employer or someone else is a party to the agreement and registers you, we generally process your ordinary participant information under Article 6(1)(f). Our legitimate interest is to administer your participation and deliver the agreed course or training programme.
For certain training programmes, we also process your Danish civil registration number (CPR number) and health information when necessary to meet legal requirements relating to your participation or the issue of a certificate or similar document.
PRODUCTS AND SERVICES
For the establishment of customer and supplier relationships and delivery of agreed services, as well as subsequent customer satisfaction surveys, we process information about your name, address, title, place of employment, phone number, email addresses, and if relevant, your skills, education, etc. The legal basis for this is either the fulfillment of agreements with you and your company or our legitimate interest in establishing and maintaining customer and supplier relationships.
VISITORS
As a visitor to a DBI - The Danish Institute of Fire and Security location, you will be registered with your name, place of employment, email address, and phone number upon arrival at the reception.
This collection of personal data is for security reasons.
Parts of our locations are under video surveillance, as indicated by our signage.
The legal basis for this is the legitimate interest of the DBI - The Danish Institute of Fire and Security in maintaining a high level of security at our locations.
JOB APPLICANTS
If you apply for a job at the DBI - The Danish Institute of Fire and Security, we may process information about your name, address, phone, email address, date of birth, your photo, education, and other information included in your application and information we subsequently collect from publicly available sources. The purpose of the processing is to assess and select applicants for employment with us. The legal basis for this is the fulfillment of the agreement with you to process your application for potential employment with us.
OTHER MATTERS
In cases where the DBI - The Danish Institute of Fire and Security offers hotel and flight bookings, car rentals, etc., we may process information about your name, address, date of birth, nationality, etc., required for the reservation. The purpose of the processing is to make the agreed reservation. The legal basis for this is the fulfillment of the agreement with you.
WEBSITES
When you visit our websites, we collect your IP address, information about the operating system, language settings, browser type, device type, behavior on our websites, etc. The purpose is to provide you with the best possible experience on the website. The legal basis for this is the legitimate interest of the DBI - The Danish Institute of Fire and Security in improving our user experience. The processing of some of the aforementioned information only occurs if you consent to it. You can see the details regarding our collection of information at dbifire.com/cookie-policy/. Here you also have the option to opt-out of cookies.
2.3 Correction
DBI - The Danish Institute of Fire and Security regularly updates your personal data if we become aware of changes. You can inform your contact person at DBI of any changes or email us at dbi@dbigroup.dk.
2.4 Disclosure within the EU/EEA
DBI discloses personal data where there is a specific purpose and a valid legal basis. This may be necessary, for example, to deliver an agreed service, hold a joint event, meet regulatory requirements or share information with a named co-organiser for that co-organiser’s marketing on the basis of your consent. Recipients may include affiliated companies, partners, educational institutions and relevant authorities.
When you participate in an event, course or training programme, your name and place of employment may appear on a participant list shared with other participants. If a participant list will be shared for a particular event, we inform you of this separately when you register.
2.5 Transfer to Third Countries
The DBI - The Danish Institute of Fire and Security may disclose your personal data to recipients outside the EU/EEA. This is to the same extent and on the same basis as mentioned in section 2.4. The DBI - The Danish Institute of Fire and Security will ensure that there is an adequate level of protection when transferring to a third country in accordance with Articles 45-49 of the GDPR.
2.6 Storage and Deletion
DBI - The Danish Institute of Fire and Security stores your personal data for the period necessary for the purpose.
This period varies depending on the purpose. All our storage periods are described in internal procedures and guidelines that ensure that all personal data is deleted when the purpose of their collection has been exhausted. Therefore, you may find that we collect information about you again, even if you have previously provided us with the exact same information.
We store some information for longer periods to meet legal requirements, including requirements for documentation of paid or completed education. Job applications are stored until the position is filled.
3. Your Rights
You can always find out if we process personal data about you. If we do, you can request access to the information we process about you.
You can request access at dbi@dbigroup.dk, after which, according to the rules on the right of access, we will provide a copy of the personal data we process about you.
You can always request correction of your personal data if there are factual errors in your information.
You also have the right to object to our processing or request the restriction of the processing of your personal data if we process them in violation of the rules in the data protection regulations or use your data for targeted marketing based on our legitimate interest.
If parts of the processing of your personal data are based on your consent, you have the right to withdraw your consent. Your withdrawal does not affect the legality of the processing carried out before you withdrew your consent. Please contact dbi@dbigroup.dk if you are unsure whether you have given consent to the processing of your personal data or if you wish to withdraw your consent.
4. Opportunity to Complain
If you disagree with the way we process your personal data, you have the right to file a complaint with:
The Data Inspectorate
Carl Jacobsens Vej 35
2500 Valby, Denmark
Phone 3319 3200
E-mail: dt@datatilsynet.dk
You can read more about your rights at www.datatilsynet.dk.
